Administrative Assistant

February 10, 2020 Sue Rorke

We are currently seeking a full-time Administrative Assistant who is an energetic self-starter, fluent in both English and Spanish, to interact with staff, consumers, callers, and visitors to the center.

Job type: Full time

Salary: $32,000 to $34,000 a year

Responsibilities

  • Greets consumers and other visitors to the center, and conducts to appropriate area or person
  • Answers incoming phone calls, routes callers to appropriate staff members, or the voice mail system
  • Promptly distributes correspondence, memos, faxes, and forms
  • Assists staff members with clerical tasks, such as filing, typing, copying, scanning and data entry, as needed
  • Maintains the filing system for consumer files
  • Maintains upkeep of front office area, conference room, kitchen area, and supply closets and cabinets
  • Maintains office supply inventory, requisitions, and verifies receipt of supplies
  • Maintains and update mailing lists, assists in the production of labels, provides primary support for all mailings
  • Maintains inventory of center assets
  • Receives, date stamps, sorts and distributes incoming mail
  • Prepares outgoing mail with proper postage and ensures pickup by mail carrier
  • Monitors postage and mailing supplies
  • Organizes and schedules meetings and appointments for the conference room
  • Assists in planning functions, meetings, and other activities of the center, including providing assistance for refreshments setup and cleanup
  • Ensures operation of office equipment by completing preventive maintenance requirements calling for repairs and maintaining equipment inventories
  • May assist callers/visitors who are requesting basic information about disability related issues, a specific situation of need, and/or independent living resources and services
  • Documents work through internal database management system (WILD)
  • Other duties as assigned

Qualifications

  • Ability to effectively present information, both orally and in writing to consumers, visitors, and other employees of the organization.
  • Ability to read and comprehend simple instructions, short correspondence, and memos
  • Demonstrated proficiency with commonly used computer systems and programs, including Microsoft office, Email, Internet services and database systems
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Strong alphabetization skills
  • Must be fluent in both English and Spanish – written and verbal

About MWCIL

MetroWest Center for Independent Living is a 501(C) (3) non-profit organization, providing services to individuals with disabilities in the MetroWest area of the state. We are based in Framingham.

MWCIL is an equal opportunity employer, with a strong commitment to employing individuals with diverse backgrounds. Qualified individuals with disabilities, veterans, persons of color, and members of the LGBTQ community are encouraged to apply.